How supplier portal data is used

Updated 24 March 2026

Circle UK Group Ltd is the data controller for information collected through this supplier onboarding and supplier portal. This page is a concise product-level notice for portal users and should be read together with the wider corporate privacy policy linked below.

Information we collect

• Account details such as name, business email address, phone number, and login activity.
• Supplier company information, service coverage, onboarding answers, and compliance evidence.
• Operational records such as job references, invoice submissions, support requests, and review outcomes.
• Technical and security data needed to operate the service, prevent misuse, and troubleshoot issues.

Why we use it

• To create and secure supplier accounts.
• To verify company identity, qualifications, and compliance status.
• To manage onboarding, supplier reviews, operational work, invoicing, and support.
• To meet legal, contractual, audit, fraud-prevention, and reporting obligations.

Who information may be shared with

We may share relevant information with authorised internal teams, trusted hosting and authentication providers, verification partners, professional advisers, and customers or regulators where this is necessary to run supplier onboarding and operational workflows or where the law requires it.

Retention, security, and your rights

We retain portal information for as long as it is needed for active supplier management, security, audit, finance, tax, and regulatory obligations. We apply access controls and managed service safeguards to protect account and document data. You can ask about access, correction, deletion, restriction, or other data rights by contacting us.

Corporate policy

For the full corporate policy and broader data protection information, review the published Circle UK Group privacy page.